Willix Limited - Code of Conduct Policy

Registered name: Willix Limited

Registered Company Location:14 Museum Place, Caerdydd, United Kingdom, CF10 3BH

Registered Company Number:16166712

Willix Limited Code of Conduct

1. Introduction

The Willix Limited Code of Conduct outlines the principles and standards of behavior expected of all employees, partners, contractors, and stakeholders. By adhering to this Code, we ensure a culture of integrity, respect, and accountability within our organization.

2. Core Values

Our Code of Conduct is built upon the following core values:

- Integrity: Acting honestly and ethically in all business dealings.

- Respect: Valuing diversity and treating everyone with dignity.

- Excellence: Striving for the highest standards in our work.

- Responsibility: Being accountable for our actions and their impact.

- Collaboration: Working together to achieve common goals.

3. Professional Behavior

All representatives of Willix Limited must:

- Conduct themselves professionally and uphold the company’s reputation.

- Avoid behavior that could harm relationships or the workplace environment.

- Maintain transparency and openness in communications and decision-making.

4. Compliance with Laws and Regulations

Willix Limited complies with all applicable laws and regulations. Employees and stakeholders are expected to:

- Understand and follow the laws relevant to their roles.

- Report any suspected violations promptly.

- Cooperate fully with investigations and audits.

5. Anti-Discrimination and Harassment

We are committed to fostering a respectful and inclusive workplace. This means:

- Zero tolerance for discrimination based on race, gender, religion, age, disability, or any other protected characteristic.

- Prohibiting all forms of harassment, including sexual harassment, bullying, and intimidation.

- Providing support and channels for reporting and addressing grievances.

6. Conflicts of Interest

Employees and partners must avoid situations where personal interests conflict with company interests. This includes:

- Disclosing any financial or personal relationships that could influence business decisions.

- Refraining from using company resources for personal gain.

- Acting in the best interests of Willix Limited at all times.

7. Confidentiality and Data Protection

Protecting company information is critical to our success. Employees must:

- Safeguard sensitive and proprietary information from unauthorized access or disclosure.

- Comply with data protection laws and company policies.

- Use information only for its intended purpose.

8. Anti-Bribery and Corruption

Willix Limited maintains a zero-tolerance policy toward bribery and corruption. This includes:

- Prohibiting the giving or receiving of bribes, kickbacks, or improper payments.

- Avoiding gifts or hospitality that could influence decision-making.

- Reporting any suspected acts of bribery or corruption immediately.

9. Environmental Responsibility

We are committed to reducing our environmental impact. Employees are encouraged to:

- Practice energy conservation and waste reduction.

- Support company initiatives aimed at sustainability.

- Follow environmental laws and guidelines.

10. Reporting Misconduct

Willix Limited provides a safe and confidential process for reporting unethical behavior or violations of this Code. Employees and stakeholders can:

- Use designated whistleblowing channels to raise concerns.

- Be assured of protection from retaliation for reporting in good faith.

- Expect timely and fair investigations of reported issues.

11. Disciplinary Actions

Violations of this Code may result in disciplinary action, up to and including termination of employment or contracts. Disciplinary measures are determined on a case-by-case basis and aim to maintain fairness and accountability.

12. Acknowledgment

All employees, partners, and stakeholders must acknowledge their understanding and commitment to this Code. Regular training and updates will be provided to ensure ongoing compliance.

13. Contact Information

For questions or concerns about this Code of Conduct, please contact:

- Email: compliance@willixlimited.co.uk

- Phone: 01633 495178

- Address: Willix Limited, 123 Business Avenue, City, Country

By adhering to this Code of Conduct, we collectively uphold the values and principles that define Willix Limited.